Association of International Project Management Officers - AIPMO®

AIPMO IPMO-Foundation Certification (IPMO-F)

The International Project Management Officer (IPMO)® is the most important industry recognized certifications series for professionals working in, or associated with PMO activities and services.

The Foundation level certification is targeted at the PMO team member, project team member and any stakeholder involved in a project. It sets the foundational knowledge required to understand the mechanics of projects, programs, portfolios and PMOs, and how to become a competent PMO team member of a project, program, portfolio and PMO.

Certified IPMO Foundation members have demonstrated, through a combination of formal training and competency assessment, that they have both PMO knowledge and skills within one or more PMOs.

 

 


Foundation Certification in PMO – IPMO-F©

Since PMOs began to appear in organizations, academic researchers, project management practitioners and their organizations have been asking how best structure project management offices (PMOs); what services, the roles and leadership styles should they adopt to provide the maximum value.

PMO success is linked to high performing and competent PMO team members (including other PMO stakeholders). Successful PMOs are more than three times as likely as their low-performing peers to reach their full potential in contributing business value to their organizations.

This course brings together the latest in research and best practices into a PMO lifecycle framework that focuses on PMO capabilities especially for projects programs and portfolios; your role(s) in running, monitoring and controlling a PMO; and what exactly is PMO success, PMO maturity; and how both are connected, including their influences on project success.

You will learn to view PMOs in terms of services and the associated supporting capabilities (tools and techniques coupled with personal competencies). A core set of PMO capabilities are covered including the techniques and the personal competencies required per capability.

This course is also designed to be hands-on, encompasses the day-to-day operational aspects of PMOs by detailing the challenges and best practices to improve the running, monitoring and controlling of a PMO. You will walk through the PMO documentation plan to gain an understanding of the key PMO document deliverables some of which are external to the PMO and others which are generated as part of the PMO lifecycle. Your focus will be on the six registers that a PMO is responsible for, the PMO services and capabilities catalogue, PMO operational handbook, PMO reports, component reports, and change requests.

During the course there are many exercises as well as a course-long case study that can be used to help to embed both PMO and project concepts in a story based industry example.

 



Who Should Attend

 

  • PMO/Project/Program/Portfolio team members
  • Junior PMO or project managers
  • Project team members involved in the PMO related activities
  • Project/program/portfolio managers with some experience in PMOs
  • Any project or PMO stakeholder wishing to better understand how to run, monitor and control a high performing PMO

 

 


Key Takeaways

 

  • Understand how PMOs fit into the world of projects, programs and portfolios
  • Understand the benefits of viewing PMOs in terms of services
  • Know what are PMO capabilities, how they are constructed in terms of competencies, tools and techniques
  • Understand the PMO lifecycle framework and which phases and processes are most relevant for a PMO team member
  • Learn the key PMO tools and techniques including templates you can take back to your organization
  • Understand what are the key documents PMO use to run, monitor and control PMOs
  • How to be confident in knowing what to do in the majority of PMO configurations

What You Need to Know

Duration

Classroom training: 4 days:


Approach

The training approach includes:

  • Lecture
  • Team exercises
  • Group discussions
  • Detailed four-day Simulation Case Study
  • Presentations and role play
  • Exam preparation
  • Exam – 1 hour with 50 multiple choise questions

Pre-requisites

  • Ideally 1 year plus experience in projects and PMOs
  • Educated at degree level or similar
  • One or more years of business experience


Certification Exam

  • Exam given at the end of the course moderated by the instructor
  • Open book exam 50 multiple choice questions
  • Duration 1 hour

 

On successful completion of the course and examination, course delegates will be certified as IPMO-Foundation™.

Detailed Course Outline

  • Course introduction
  • Agenda for the four day course
  • Welcome to the delegates

  • How Project, Programme, Product and Portfolio Management Life Cycles are Related
  • Functional, Matrix and Projectised Organisations
  • Project Methodologies - Pros, Cons and Risks Associated with Knowledge-Based, Procedural-Based and Competency-Based Methodologies
  • Understanding the Difference Between Project Management Success and Project Success
  • Success Factors and Success Criteria – What They Are and How to Select the Right Ones to Achieve Success
  • Stakeholders and their impact on PMO performance and Project Success
  • ‘Constantly Changing Factors’ and the Impact on Projects, Programmes and Portfolios
  • The Historical Requirement for PMOs
  • History and Evolution of PMOs (Tactical vs Strategic)
  • Mapping Project, Programme and Portfolio Success Factors to the PMO Function
  • Why Organisations are Now Giving Senior Management Attention to Fully Understanding the Potential of PMOs in Both Single and in a Multi-PMO Construct.

  • Introduction to the PMO Lifecycle Framework
  • Business Strategy and Environmental Enterprise Factors
  • Governance
    • The Concept of Governance
    • PMO Governance Responsibilities
    • Project Performance Reporting
  • Oversight of a Cluster of Networked PMOs
    • The PMO Director Role
 

  • Strategy - Overview
    • Strategy Management
    • Consulting
  • Business - Overview
    • Portfolio Management
    • Business Relationship Management
    • Financial Management
    • Product Management
    • Reporting including KPIs (Senior Management)
    • Capacity Management
    • Information Security Management
    • Supplier Management
  • Project/Programme Management/Portfolio Related - Overview
    • Governance and Performance Management
    • Design Coordination
    • Knowledge Management
    • Risk Management
    • Standards, Methodologies and Processes Management
    • Constantly Changing Factors Management
    • HR Management including Talent Management
    • Change Management
    • Schedule and Cost Management
    • Issue/Problem Management
    • Resource Management
    • Reporting (Project Related)
    • Configuration Management
    • Quality Management
    • Administration and Support
  • Service/Capability Management - Overview
    • Service Design
    • Service Transition
    • Service Measurement
    • Service Improvement

  • Understand Core Processes, Skills, Knowledge and Competencies to Run a PMO
  • Roles and Responsibilities
  • Understand Tools and Techniques Used in Running a PMO
PMO Services and Capabilities Handbook
  • Description of Roles of the PMO and the Resulting Services and Capabilities Offered
Identifying and Supporting Troubled Projects
  • Learn How to See Traits of Problem Projects (Proactive Approach)
  • Determining Root Causes from the Lists of Symptoms
Monitor, Adjust and Control
  • Proactive and Reactive Aspects of PMOs
    • PMOs as Firemen
    • PMOs as Reporters
    • PMO as Supporters
    • PMO as Leaders
    • PMOs as Star Gazers
    • PMOs as Innovators
  • Managing and Controlling Quality
    • When to Use Peer Reviews, Walkthroughs and Audits from Both Quality Assurance (QA) and Quality Control (QC) Perspective

  • What Makes a PMO Successful
  • Measuring PMO Success
  • What is PMO Maturity

The case study has been designed to allow the participants to enact several roles including consultant; project team member; Head of PMO; senior management and performance manager throughout the PMO lifecycle within an industry. The participants will work in teams throughout the case study and follow a structure that builds upon a real-life scenario of an organisation in transition. The case study models the types of decisions and issues associated with PMOs including the optimal placement and configuration from an enterprise perspective. As part of the case study the teams will produce key document deliverables (artifacts) and manage the types of internal and external influences on a PMO. There will be role play and coaching throughout the week. The case study builds on the knowledge gained throughout the course and embeds the knowledge through the 30 plus exercises.

How the Certification Differs from the IPMO-Practitioner™ Level


Both certification courses follow a similar structure utilising the PMO lifecycle framework but the Foundation course is targeted at the PMO team member or equivalent involved in the running, monitoring and controlling of a PMO. The Foundation course also details the role of a PMO or project team member in the processes needed in the running, monitor and controlling a PMO.

The Practitioner course certification covers more of the PMO lifecycle framework but especially the PMO lifecycle with the business need, identify, evaluate and strategise, design, justification as well as run, monitor and control a PMO. Capabilities are also cover but more specifically those associated with or at the management level of a PMO.

The case study focus different at Practitioner level than Foundation. The Foundation level certification requires little knowledge of PMOs and project management as a pre-requisites whereas the Practitioner course does require pre-requisites.


Further Information on IPMO-Foundation


IPMO-F

Find out more about AIPMO

Delivery Partners

Find out how to attend the course with our accreditated training partners

AIPMO Webinars

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